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Exhibitor Info

The 2019 East Gippsland Field Days will beheld on April 26 and 27, 2019

All site numbers are allocated by the event coordinator. You can obviously choose what size site you would prefer. We aim to place exhibitors where they can best get the traffic for the product or service they are selling when they book in, but as it gets closer to the event, it is likely that not everyone will like the site allocated. We have full catering by local charity groups so catering exhibitors are not usually accepted unless they have been the previous year. PLEASE contact us before sending in an application, if you are wanting to cater at the event. Most times we unfortunately have to say no but will keep your details on file in case we need you.

Click Here to Register for 2019

 

Downloads

2019 East Gippsland Field Days on site Safety Plan
Terms and Conditions
Occupational Health & Safety Management Plan

Hire Price List
Site Price List

 Maps and Exhibitors
 

Maps Centre Spread EG Field Days 2018 exhib

 

Questions Exhibitors Frequently Ask Us

How do I register?
Simply click on the Register Now link via our web page and fill out the relevant sections. Your registration will be processed and you will receive an invoice and confirmation that you have a site within three weeks of registering.

Can I request a particular site?
Yes, you can fill out the box on the registration form that asks you if you would like to keep your site from last year or would like a new one. We will do our best to give you the site you would like but please understand we do offer return exhibitors the chance to re-book their site from the previous year before we re-allocate sites.

How do I pay for my site?
You will receive an invoice from our accounts department shortly after registration. You can choose to send a cheque, make a direct bank deposit or make a credit card payment. Please contact us if you have any problems or questions. Email is our best contact as we do not man the office every day - This email address is being protected from spambots. You need JavaScript enabled to view it.

When is the office open?
We do not man the field days office, all of the work for this event is done off-site until the week leading up to the event when we move operations on site. Email is our best form of contact, as a large majority of people working on this event are volunteers and work other jobs. Email This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it..

Can I hire items?
Yes you can. See our exhibitor page for the list of hire items available during the field days. You can book these items when you register If you forget something, just drop an email to This email address is being protected from spambots. You need JavaScript enabled to view it. and we can add names to the list right up until the event starts.

How much is a site?
Please see our exhibitor page for our list of site sizes, prices and powered and non-powered locations. Some sites also have access to water. 

Is there a forklift available at the event?
There sure is. We provide a courtesy forklift in the lead up to the event and on pack-up days. Forklift times are as follows: Thursday, April 25 from 10am to 6pm, Friday April 26 6am to 8.30pm. Note that due to ANZAC day falling on our usual bump-in day we will be offering forklift service on the Tuesday as well. Exhibitors will receive email information about this service. If exhibitors wish to use the forklift outside of these hours they will need to pay for the service themselves. Please book forklift services via the office. 

When are exhibitor set up Times?
Wednesday, April 24 10am to 5pm, Thursday April 25 6am to 6pm, Friday April 27 6am to 8.30am. If you wish to arrange other times to bring in large machinery please contact Event Manager Sue-Ellen Latham on 0412523408 or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Do you have overnight security?
Yes we do, from Thursday closing time through to Sunday morning.

How many exhibitor passes will I get with my registration?
Each exhibitor receives two free passes with their registration. For each additional site booked, exhibitors will receive one extra pass per site.

Powered Sites
Access to power on powered sites is available from the nearest power box only and a few sites actually have power outlets on them. Exhibitors are responsible for supplying their own extension leads at least 20 metres long. Please note that it is a statutory requirement that leads have current testing tags attached and our safety officer will be conducting on-site checks to make sure this is the case. Underground power cables are clearly marked by RED Painted lines on the ground. Only exhibitors booking a powered site may access power.  

Safety Related Questions

Public Liabilty, do I need it?
Yes, you will be required to submit a copy of your public liability insurance with your registration. If you have trouble uploading this, please email a copy. 

Gas Safety Self-Check List
The Victorian Office of Gas Safety now requires anybody using LPG at a public event to check cylinders and appliances according to a specific check list and keep it on hand for the event's duration. Check lists are available, if you require one please contact us. A gas safety officer will be in attendance at the Field Days. 

Exhibitor Site Dismantling
Exhibitors may dismantle their sites from 4pm-6pm Saturday. Exhibitors are required to be off site by 6pm. Sites may also be dismantled on Sunday Morning after 7am, although exhibitors are reminded that the official security surveillance ceases at 8am on Sunday. The organisers may ask all exhibitors to strickly adhere to this guideline as exhibitor's early packing up of stock and dismantling of stands is extremely disruptive to the running of the Field Days and is a poor reflection on the standard of the event to the public and to other exhibitors. Additonally, vehicles driving onto or off the site while the event is still open to the public are placing persons on the site at direct risk of injury.

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